PRIVACY & DATA PROTECTION POLICY

OTA Recruitment Limited (Company No. 16533984) (“OTA Recruitment”) is committed to protecting your privacy and maintaining the trust of everyone we interact with—whether through our website, our recruitment services, or other communication channels. This policy outlines how we collect, process, and protect your personal data, your rights under applicable legislation, and how you can exercise them.

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OTA Recruitment is the data controller for the purposes of the UK General Data Protection Regulation (“UK GDPR”).

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Who we are

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OTA Recruitment is a specialist recruitment business operating in the iGaming, Betting, Sports, and Technology sectors. We collect and process personal data from:

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• Prospective and placed candidates (permanent and contract)

• Client contacts and their authorised representatives

• Supplier contacts supporting our business

• Employees, consultants, and temporary workers

• Website visitors and job seekers browsing our services

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Contact and Communication

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If you contact OTA Recruitment via our website or email, you do so at your own discretion. Any personal details you submit are treated as confidential and stored securely in accordance with this policy.

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We will only use your information to respond to your query, deliver services, or, where you’ve given explicit consent, keep you informed of job opportunities, industry insights, or company news. Whilst our website uses secure protocols, submission of sensitive information (e.g. ID documents) via online forms or emails is discouraged.

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How we collect data

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We collect personal data through:

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• Job applications or CV submissions via our website

• Phone, email, or social media communications

• Online job boards or LinkedIn, where candidate profiles align with client needs

• Referrals from professional networks or individuals

• Records of prior interviews, placements, and communications

• Cookies and analytics tools on our website

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If your data has been obtained from a third party, we will notify you of the source and purpose within 30 days.

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Types of data we collect

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Depending on your relationship with us, we may collect:

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• Contact information (name, email, phone number, address)

• CV and application content (employment history, skills, qualifications)

• Immigration and right-to-work status

• Equality and diversity information (optional)

• Criminal record check data (only when lawful and necessary)

• IP addresses, browser data, and site usage behaviour

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We only collect what is necessary to support your job search, respond to your enquiries, or fulfil our legal and business obligations.

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Legal basis for processing

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We process your personal data based on one or more of the following:

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• Legitimate interest – Providing recruitment services, responding to enquiries, or supporting candidates and clients

• Contractual necessity – For example, when managing candidate placements or supplier arrangements

• Legal obligation – Fulfilling tax, employment, or regulatory requirements

• Consent – Required for specific actions like introducing your CV to a prospective employer

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You may withdraw your consent at any time by contacting info@otarecruitment.com.

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How we use your information

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We use your personal data to:

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• Match your experience to relevant job vacancies

• Communicate about applications, interviews, and placement opportunities

• Conduct background, reference, or compliance checks

• Administer your user or client account

• Maintain operational records and regulatory compliance

• Share updates, news, or industry insights (if opted in)

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Email Marketing

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We may advertise tailored job alerts to our candidate community. You will only receive these communications with your explicit consent or where a legitimate interest applies (e.g. following a submitted enquiry or prior placement).

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All email campaigns include an unsubscribe link, and we respect all opt-out requests. Email campaigns may use non-identifiable tracking (e.g. open rates, link clicks) to refine future content.

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Data Retention

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We retain personal data for up to six years from your last meaningful interaction with us, unless required to keep it longer under legal or regulatory frameworks.

“Meaningful contact” may include job applications, email interactions, phone calls, or engagement with newsletters or website updates. Older data may be securely archived if not actively used, with limited access.

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You may request deletion of your data at any time by emailing info@otarecruitment.com, unless we are legally required to retain it.

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Your Rights

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Under UK GDPR, you have the right to:

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• Access the personal data we hold about you

• Correct inaccuracies or incomplete data

• Request deletion of your data

• Object to or restrict processing of your data

• Request transfer of your data to another provider (data portability)

• Withdraw consent for marketing or specified uses

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To exercise any of these rights, please contact: info@otarecruitment.com. We aim to respond within 30 days of receipt.

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Security of your data

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We use appropriate technical and organisational measures to ensure that your data is secure and protected against unauthorised access, alteration, or disclosure. This includes:

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• Restricted internal system access

• Encrypted communication where necessary and secure backups

• Regular review of data protection policies

• Compliance with current legal, regulatory, and industry standards

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All data is processed within the UK unless otherwise stated under international transfer terms.

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Cookies and Google Analytics

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Our website uses cookies to enhance performance and usability. With your consent, these cookies help:

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• Store session preferences (e.g. job filters)

• Analyse site usage via Google Analytics

• Improve user experience and content relevance

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Google Analytics uses anonymised data including time spent on the site, pages visited, and referral sources. This data may be stored on servers outside the UK. To control or disable cookies:

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• Google Analytics Opt-out Add-on

• Browser-specific cookie controls

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External Links

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Our website may contain links to third-party sites. While we aim to include only reputable sources, we cannot guarantee or verify the content or privacy practices of external pages. Use of such links is at your own discretion.

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Social Media Use

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Engagement with OTA Recruitment on platforms such as LinkedIn is governed by each platform’s respective privacy policy. We advise users not to share personal or sensitive information via direct messaging. Any web content shared via social buttons may result in tracking by those platforms.

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We may occasionally post shortened URLs (e.g. bit.ly links) on social media to make our content more accessible. While we strive to ensure all links are safe and relevant, we encourage users to exercise caution when clicking, as the full destination may not be immediately visible.

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International Transfers

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When necessary, we may transfer your data to countries outside the UK, but only with appropriate legal safeguards in place—such as Standard Contractual Clauses or equivalent protections—to ensure your rights are upheld.

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Data Breaches

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We maintain internal procedures to identify, report, and respond to any personal data breaches. Where required, breaches will be reported to the Information Commissioner’s Office (ICO) within 72 hours, and affected individuals will be notified if there’s a risk to their rights or freedoms.

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To report a data breach:

https://ico.org.uk/for-organisations/report-a-breach
Tel: 0303 123 1113

 

Policy Review and Updates

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This policy is reviewed periodically and may be updated to reflect changes in data protection law or our services. Updates will be posted on our website with the latest revision date.
 

Jurisdiction

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This website was created in England. Any disputes relating to this policy will be governed by the laws of England and subject to the exclusive jurisdiction of the English courts.

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Copyright and Ownership

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All intellectual property contained on this website, including branding, content, and design, is owned by OTA Recruitment Limited. Unauthorised use is strictly prohibited.